Terms & Conditions EPM2024

The competition is open to any person that would like to participate. Each author can submit one photo, which must have been taken by the submitting author.

Only digital photos specifically related to clouds or other meteorological phenomena taken within 2022 or 2023 will be accepted.

• Files have to be uploaded in jpg-format.
• Files need to keep their original EXIF metadata.
• All kinds of photo-montages, including panorama photos, star-trails, heavily altered or retouched images, and photos with superimposed writings or other additions (like watermarks) will not be accepted.
• Maximum file size of 8 MB.

It is the responsibility of each entrant to ensure that any photograph submitted has been taken with the permission of the subject(s) and/or venue/location and does not infringe the copyright of any third party, or the right of a person on its own image. Any infringement is the sole responsibility of the author; the EMS cannot be held accountable. In unity with other arts competitions, the Europhotometeo competition will be suspending any photographs taken in Russia or Belarus, by authors living in these countries. Those photos will not be judged until there is a peaceful resolution to hostile actions.

The original copy of any photo may be requested from the author in order to check the file properties.

All photos must be uploaded to the following website: https://www.emetsoc.org/europhotometeo/. Registration with the author’s full name and email-address is required. Please see the data protection section below on the storage and deletion of these data; additional information about our privacy policy and data protection are available at https://www.emetsoc.org/privacy-policy/

All submissions to EPM2024 are copyrighted under a Creative Commons Attribution 3.0 licence (link: http://creativecommons.org/licenses/by/3.0/), which means that EPM content is owned by the individual authors and that they must always be credited when their photo is used.

Authors submitting photos to EPM2024 can choose a more restrictive licence, such as Creative Commons Attribution NonCommercial ShareAlike 3.0 licence.

For each entry the following information must be provided in the English language:

• Title and a short description; the description needs to be in English (maximum 120 words).
• Original resolution (in pixels).
  Equipment used.
• Place where the photo was taken, including the country.
• Date when the photo was taken.
• Selection of a Creative Commons Attribution license.

In addition, the following EXIF data of the photo file are extracted and stored:

• camera model
• resolution
• aperture
• focal length
• ISO
• shutter speed
• file size

The deadline for upload of photos is 15 January 2024.

The organising committee decides on admission of the photos to the photo competition, on grounds of eligibility plus requirements given in sections 1, 2 and 3. The organising committee reserves the right of acceptance of entries.

In the initial selection phase, all admitted entries will be evaluated by a pre-selection committee consisting of volunteers from EMS Member Societies and Associate Members. The highest-scored photos will be displayed at the EMS public gallery after 1 March 2024. The organising committee reserves the right to decide on the number of images that will be displayed in the photo gallery.

In the second and final selection phase, the jury, consisting of all members of the EMS Council and the Presidents of all EMS Member Societies, will select the top ten entries. The jury’s decision will be final and will not be subject to review.

A Public voting will be enabled.

The authors of the photos ranked first, second and third will receive a certificate and the prize money given below:

• First Prize: 1000€
• Second Prize: 500€
• Third Prize: 250€.

The top ten scored photos of the competition will be announced on the EMS website in early April 2024. Authors of photos awarded a prize will in addition be notified by e-mail. It is the responsibility of all photographers to check the website and their email accounts for winning notifications. The prize money will be paid as soon as the prize winners have provided their bank account data, but not later than up to 1 year after the end of the specific contest (i.e. 31 March year+1).

All the material in the EPM database is copyrighted under a Creative Commons Attribution 3.0 licence (link: http://creativecommons.org/licenses/by/3.0/), which means that EPM content is owned by the individual authors and that they must always be credited when their photo is used. Authors submitting photos to EPM2024 can also choose a more restrictive licence, such as Creative Commons Attribution NonCommercial ShareAlike 3.0 licence.

Any use of a photo published in the EPM2024 gallery must include appropriate credit to the author and the EMS by citing the name of the ©photographer and stating “EMS Europhotometeo2024” as follows:
Credit: [Author’s first name] [Author’s last name] (distributed via EMS Europhotometeo2024/ https://www.emetsoc.org/europhotometeo/album/europhotometeo-2024/)

The EMS is excluded from liability for any loss, damage or injury which might occur to the winner arising from his or her acceptance of the prize. The entrant will indemnify the EMS for all liabilities, including legal costs, in relation to any action or complaint taken by any third party against the promoter in relation to the entrant’s photograph(s).
In accordance with current EU sanctions, EMS will not make any payment of prizes to Russian or Belarusian institutions or banks.

By uploading their photos to the EMS photo gallery, the authors agree to these terms and conditions as well as the decisions the organisers may take about any other matters, at their discretion. Within the registration and upload process the authors have to confirm that they accept these terms & conditions and have read and understood, and accept the data policy.

Entries not accepted: All personal data provided (Login data), the photo and all meta data will be deleted until two months after the submission deadline for the competition.

Entries not selected for the photo gallery and final voting stage: Login data, photos and all meta data will be deleted until two months after the photo gallery has been made public.

Login Data of all users will be deleted within two months after the publication of the winners on the website.

The EMS reserves the right to amend these Terms and Conditions. When a photograph is submitted and the entry date has passed, the entry cannot be changed or withdrawn. Entries for the competition are free. Entry to the prizes shall be deemed full and unconditional acceptance of the terms & conditions.