Terms & Conditions

Europhotometeo 2020

The European Meteorological Society (EMS) announces the photography competition Europhotometeo 2020, with the Terms & conditions as described below. By submitting an entry (electronically) the authors agree to and accept the rules listed under these Terms & conditions.

The competition is administered by the EMS in collaboration with the Asociación Meteorológica Española (AME). The European Meteorological Society’s (EMS) Europhotometeo 2020 competition is hosted on emetsoc.org, and the privacy policy applies.
In addition please note the following in relation to Europhotometeo 2020:

Terms & conditions

1. Eligibility

The competition is open to any person that would like to participate. Each author can submit one photo, which must have been taken by the submitting author.

2. Requirements

Only digital photos specifically related to clouds or other meteorological phenomena taken within 2018 or 2019 will be accepted.

  • Files have to be uploaded in jpg-format.
  • The file name has to have the format: surname-of-author, title-of-photo (e.g. “stevenson_summer-thunderstorm.jpg”).
  • Files need to keep their original EXIF metadata.
  • Photo-montages, including star-trails, heavily altered or retouched images, and photos with superimposed writings or other additions (like watermarks) will not be accepted.
  • Minimum width and height: 1000 pixels.
  • Maximum width or height: 2500 pixels.
  • Maximum file size of 8 MB.

It is the responsibility of each entrant to ensure that any photograph submitted has been taken with the permission of the subject(s) and/or venue/location and does not infringe the copyright of any third party, or the right of a person to one’s own image. Any infringement is the sole responsibility of the author, the EMS cannot be held accountable.

The original copy of any photo may be requested from the author in order to check the file properties.

3. Photo gallery, upload and deadline

All photos must be uploaded to the following website: https://www.emetsoc.org/europhotometeo Registration with the author’s full name and email-address is required.

Please see the data protection section below on the storage and deletion of these data; additional information about our privacy policy and data protection are available at https://www.emetsoc.org/privacy-policy/.

For each entry the following are required:

  • Title and a short description for each of the photos in English (maximum 120 words per picture)
  • Original resolution (in pixels)
  • Equipment used
  • Place where the photo was taken
  • Date when the photo was taken

In addition the following EXIF data of the photo file are extracted and stored:

  • Camera model
  • Resolution
  • Aperture
  • Focal length
  • ISO
  • Shutter speed
  • Date

The deadline for upload of photos is 15 January 2020.

4. Admission

The organising committee decides on admission of the photos to the photo competition.
The organising committee reserves the right of acceptance of entries.

5. Selection process

In the initial selection round, all admitted entries will be evaluated online in an elimination process by a pre-selection committee consisting of volunteers from EMS Member Societies and Associate Members. The highestscored photos will be displayed at the EMS public gallery after 1 March 2020. The organising committee reserves the right to decide on the number of images that will be displayed in the photo gallery.

In the second and final selection stage, the jury, consisting of all members of the EMS Council and the Presidents of all EMS Member Societies, will select the top ten entries. The jury’s decision will be final and will not be subject to review.

A Public voting will also be enabled.

6. Results and Prizes

The top ten scored photos of the competition will be announced on the EMS website after in early April 2020. Authors of photos awarded a prize will in addition be notified by e-mail.

The authors of the photos ranked first, second and third will receive a certificate and the prize money given below:

  • First Prize:            1000€
  • Second Prize:         500€
  • Third Prize:             250€.

The author of the photo ranked first in the Public voting will receive a prize money of 250€.

7. Data protection and deletion of submitted photos and login data

Entries not accepted: All personal data provided (Login data), the photo and all meta data will be deleted until one month after the submission deadline for the competition.

Entries not selected for the photo gallery and final voting stage: Login data, photos and all meta data will be deleted until one month after the photo gallery has been made public.

Login Data of all users will be deleted within one month after the publication of the winners on the website.

When registering on the website the authors can agree to their email address being exported, so they can be informed by the EMS Secretariat in case organisations eligible to use the photos (see additional notes below) are asking for a high-resolution version. This agreement by the author is entirely voluntary. The exported email addresses will be deleted one year after the end of the competition.

8. Additional notes

Authors will keep the intellectual property rights, but will give EMS, EMS Member Societies and EMS Associate Members the rights to use the photos for non-commercial purposes, with no payment being made for the use of the copyright. This includes their right to (a) publish any submitted photo on their respective web site, (b) use them in electronic or printed form in the organisations’ literature as well as in exhibitions, and (c) include them as content for their social media channels and blogs (including to sub-licence the use of the photos to these channels), whilst always acknowledging the author of the photo used. Any photo used via this mechanism for non-commercial publications must give appropriate credit to the author and the EMS by citing the name of the author and stating “EMS Europhotometeo 2020”.

The use of a photo for commercial purposes is only allowed with the specific agreement of the author. In this context, commercial purposes include the use of a photo in any publication or associated material for which there is a charge, or promotional literature about products for which there is a charge. If a person or organisation wants to use a photo for commercial purposes, the EMS will inform the author of the photo who can then decide whether to contact the respective person or organisation. Note, that this procedure will only be possible until the contact data of the authors are deleted. The EMS will not provide any contact details to any person or organisation (see privacy policy & data protection). Any acknowledgement/payment is entirely a matter to be agreed between the author and the user. However, there should be no acknowledgement to the EMS as this could give the impression that there is some kind of EMS endorsement.

The EMS is excluded from liability for any loss, damage or injury which might occur to the winner arising from his or her acceptance of the prize. The entrant will indemnify the EMS for all liabilities, including legal costs, in relation to any action or complaint taken by any third party against the promoter in relation to the entrant’s photograph(s).

By uploading their photos to the EMS photo gallery, the authors agree to these terms and conditions as well as the decisions the organisers may take about any other matters, at their discretion. Within the registration and upload process the authors have to confirm that they accept these terms & conditions and have read and understood, and accept the data policy.

9. General

The EMS reserves the right to amend these Terms and Conditions. When a photograph is submitted and the entry date has passed, the entry cannot be changed or withdrawn. Entries for the competition are free. Entry to the prizes shall be deemed full and unconditional acceptance of the Terms & conditions.


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