ECMWF – Project Co-ordinator

ECMWF, Bonn, Germany or Reading, UK
Closing date: 1 November 2021

The Project Co-ordinator plays a crucial role in enabling ECMWF to identify and secure external funding opportunities which support delivery of the ECMWF strategy. They will oversee and coordinate the entire-life cycle of ECMWF-led projects under funding from the European Commission and also from other external funding sources including but not limited to the European Space Agency (ESA) and the European Organisation for the Exploitation of Meteorological Satellites (EUMETSAT). Current ECMWF-led projects include CoCO2 (https://www.coco2-project.eu/), CONFESS (https://confess-h2020.eu/) and MAELSTROM (https://www.maelstrom-eurohpc.eu/) and ECMWF plans to submit a number of further proposals led by ECMWF in upcoming calls.

The Project Co-ordinator is also responsible for coordinating and providing support across the organisation in the preparation of other bids for funding, from a wide variety of sources, as well as advising on project matters where ECMWF is a partner in a consortium. To ensure success, the Project Co-ordinator will co-ordinate with internal and external partners and liaise with the funder. They will be required to exploit economies of scale across individual projects to reduce coordination costs and risks. The successful candidate will also act as an interface between the internal project partners and all administration services within ECMWF, such as Finance, Human Resources, Legal, Procurement, Outreach and Communications.

The Project Co-ordinator will be based in the Research Department and will report to the Deputy Director of Research. The successful candidate will be highly organised, with exceptional attention to detail and take a proactive approach with a willingness to drive and manage the entire life cycle of projects.

Building trust and forging strong internal and external relationships will be key in this role. They will also have excellent communication skills, be self-motivated and take initiative.

Main duties and key responsibilities
The key responsibilities of this role include:

  • Managing and optimising the internal approval process for externally-funded projects
  • Supporting bids for funding, including collection and submission of all required documents
  • Negotiating agreements including consortium agreements, collaboration agreements and funding contracts
  • Assisting with project-related queries
  • Investigating future funding opportunities
  • Providing reports of activity as required

For projects where ECMWF is consortium lead, the role has responsibilities over the whole lifecycle of the project, including:

  • Supporting project proposals: partner constellation, management structure, conformity with call requirements and guidelines, proposal editing and submission, internal approval procedures
  • Supporting the consortium in the grant agreement preparation phase
  • Drafting and negotiating consortium agreements
  • Monitoring progress against work plan objectives, deadlines, milestones and deliverables
  • Managing all governance bodies’ meetings and consortium meetings, including the preparation of the agenda and minutes and any follow-up tasks
  • Supporting operational preparation and the editing of reports (including progress reports and deliverable reports) to the funding body
  • Managing the budget and preparing financial reports for the funding body
  • Preparing operational support in the dissemination, finalization and distribution of all contractual work
  • Ensuring appropriate communication related to the project, i.e. regular updates for website and project platform; operational lead in drafting press releases and newsletters; and use of social media for dissemination, public engagement and communication

Other information
The successful candidate will be recruited at the A2 grade, according to the scales of the Co-ordinated Organisations and the annual basic salary will be EUR 75,178.92 (Germany) or £62,166.00 net of tax (UK) This position is assigned to the employment category STF-PL as defined in the Staff Regulations.
Full details of salary scales and allowances are available on the ECMWF website at www.ecmwf.int/en/about/jobs, including the Centre’s Staff Regulations regarding the terms and conditions of employment.

Starting date: As soon as possible.
Length of contract: Four years.

Successful applicants and members of their family forming part of their households will be exempt from immigration restrictions.


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