ECMWF: Director of Administration

Shinfield Park, Reading, UK
Closing date: 28 September 2018

Supercomputing capability plays a key role in ECMWF’s success and in its ability to implement its strategic vision to 2025. To meet the required flexibility for future growth, ECMWF’s data centre is being relocated to Bologna, Italy and will be operational in 2020.

ECMWF is entering a period of significant change with, in addition to the data centre relocation, the development of proposals for its new Headquarters in the Reading area, the negotiation of a new Copernicus Delegation Agreement and the development of new revenue models to support a move towards Cloud Computing.

During this period of considerable change, the new Director of Administration will be responsible for ensuring the continuity and development of key support services, with appropriate funding, within the financial and regulatory framework of the Centre.

Summary of the Role
The Director of Administration is responsible for the successful leadership and management of the Administration Department. The Administration Department currently employs 40+ international staff and is responsible for the following areas of work:

  • Finance
  • Human Resources
  • Procurement
  • Legal
  • Headquarters premises and related general site services

This involves setting the strategic direction and vision of the services within the department to ensure that these are aligned with and contribute to ECMWF’s overall strategy within the regulatory framework defined by its Convention and the regulations set down by its Council. The Director of Administration plays a key role in advising the Director-General in the area of Administration and in formulating and implementing the strategy for the financial management, human resources, procurements and infrastructure including accommodation.

As an executive management position, the role involves interacting with both internal stakeholders from across the Centre and external stakeholders such as the National Meteorological Services of the Member and Co-operating States, International Organisations (Council of Europe, Eumetsat, ESA, NATO and the OECD), the European Commission and national governments.

Main duties and key responsibilities
Supported by a department involving over 40 staff, The Director of Administration is responsible for the delivery of all administrative support to the whole organisation. The Director of Administration reports to the Director-General and is a member of the ECMWF Management Board. The Director of Administration is responsible for the overall management of the ECMWF human resources, for the financial, legal, and procurement functions and for the establishment and maintenance of the site infrastructure.

The main duties include:

  • Leading the Administration Department and its allocated resources
  • Formulating human resource policies and their implementation, including assessment of human resource planning, management of social security and pension funds and interactions with the Staff Committee and Coordinated Organisations
  • Ensuring that ECMWF has a financial strategy to secure the resources it needs to fulfil its mission and to implement that strategy through the successful negotiation of the annual budgets and 4-year forecast
  • Managing the implementation of the agreed budget through effective monitoring and reporting of progress against the budget and identifying actions needed to ensure that budget objectives are achieved, establishing annual accounts in compliance with relevant standards (eg IPSAS)
  • Ensuring effective internal control processes are in place to ensure that the resources of ECMWF, including its intellectual property, are protected and that revenues and expenditures are incurred in line with ECMWF’s regulatory framework, including the reporting of financial and other outcomes to the Council and its Committees
  • Ensuring that ECMWF’s legal risks are effectively managed, its Intellectual Property rights preserved and that its activities are carried out in line with its own regulations and other relevant legislation, regulations and contractual obligations
  • Providing legal expertise required for the negotiation of cooperation agreements with third parties, including the European Commission
  • Ensuring that ECMWF’s goods and services are procured equitably and fairly, represent best value for money and are in line with ECMWF’s regulatory framework
  • Managing the headquarters premises in Reading and the planned datacentre premises in Bologna, ensuring that ECMWF has a working environment that is safe and suitable for its needs
  • Managing the legal, financial and control risks associated with ECMWF’s obligations under the Copernicus Delegation Agreement
  • Contributing to the delivery of ECMWF’s overall strategy as a member of the senior management team at ECMWF
  • Building excellent working relationships with members of the ECMWF governing Council and other advisory committees

Other information
The successful candidate will be recruited at the A6 grade, according to the scales of the Co-ordinated Organisations and the annual basic salary starts at c£114k per annum net of tax. This position is assigned to the employment category STF-C as defined in the Staff Regulations.

Full details of salary scales and allowance are available on the ECMWF website at including the Centre’s Staff Regulations regarding the terms and conditions of employment.

Starting date: As soon as possible.

Length of contract: Five years for the initial contract, with the possibility of renewal.


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